Inside MarketLife: A Vendor’s Guide to Essential Documentation for Food and Beverage Stallholders

Navigating the necessary paperwork can be daunting, but our streamlined guide ensures you’re fully prepared to showcase your delicious offerings at our markets.

Welcome to our ultimate guide on the essential documentation required for food and beverage vendors at our events. Whether you're a seasoned pro or a newcomer to our markets, this guide will help you navigate the necessary paperwork, ensuring a smooth and compliant experience.

No matter the event or location, every food and beverage stallholder must provide the following documents:

• Public Liability Insurance (PLI): Proof of current Public Liability Insurance with a minimum coverage of $10 million.
• Food Business Registration: A copy of your Food Business Registration from your local council.

These are the basic requirements for participating in any of our markets.

Note for Alcohol Vendors: You are not required to obtain an Occasional Liquor Licence for our events, thanks to our classification as a farmers market, which covers vendors like our honey producers.

General Documentation for All Events

Specific Requirements by Council

CITY OF PERTH

For events held within the City of Perth, such as Perth Upmarket, Markets at the Quay & Brookfield Place Markets

• High-Risk Food Vendors (cooking on-site): Must obtain a Temporary Food Vendor Permit, valid for one year and needs to be renewed annually.
• Low-Risk Pre-packaged Food and Beverage Vendors: You need to complete and submit a City of Perth Food Service Notification Form for each event you attend within the City.

Required Documents:

• Proof of Public Liability Insurance with $10 million coverage.
• Food Business Registration from your local council.
• For Pre-packaged Vendors: City of Perth Notification Form.
• For High-Risk Vendors: Temporary Food Vendor Permit.

CITY OF MELVILLE

For events held in the City of Melville, including the Heathcote Perth Makers Market and Applecross Rotary Jacaranda Festival:

• No additional permits are required as we obtain them on your behalf. You only need to provide the required documents listed below.

Required Documents:

• Proof of Public Liability Insurance with $10 million coverage.
• Food Business Registration from your local council. Must state approval to trade as a market stall or in a vehicle (with license plate listed). *This requirement is new as of May 2026.

CITY OF BELMONT

For events held in the City of Belmont or in partnership with the City of Belmont, including Crafted Clay Market.

• No additional permits are required as we obtain them on your behalf. You only need to provide the required documents listed below.

Required Documents:

• Proof of Public Liability Insurance with $20 million coverage (we will not accept anything lower).
• Food Business Registration from your local council. Must state approval to trade as a market stall or in a vehicle (with license plate listed)

TOWN OF VICTORIA PARK

For events held in the Town of Victoria Park, Perth Makers Market Twilight Market, Gather & Gourmet and the Town of Vic Park Summer Street Party.

• No additional permits are required as we obtain them on your behalf. You only need to provide the required documents listed below.

Required Documents:

• Proof of Public Liability Insurance with $10 million
• Food Business Registration from your local council. Must state approval to trade as a market stall or in a vehicle (with license plate listed)
• Copy of Food Safety Certificate(s)

CITY OF JOONDALUP

For events held in the City of Joondalup

• No additional permits are required as we obtain them on your behalf. You only need to provide the required documents listed below.

Required Documents:

• Proof of Public Liability Insurance with $10 million
• Food Business Registration from your local council. Must state approval to trade as a market stall or in a vehicle (with license plate listed

Important Notes for All Events

Approximately two months before an event, we will notify you via email about the specific documents needed based on the council’s requirements and the documents we currently have on file. There's no need to worry about obtaining permits before being accepted into an event, as most permits incur a fee. We aim to streamline the process for you, so please wait for our email before applying for any permits.

We hope this guide helps you prepare for our events. If you have any questions or need further assistance, feel free to reach out. Happy trading, and we look forward to seeing you at our markets!